POSITION: PROCUREMENT OFFICER – 1 POST
REPORTS TO: FINANCE DIRECTOR.
DUTY STATION: DAR ES SALAAM.
ROLE PURPOSE STATEMENT:
Implement and maintain cost effective procurement requirements for the Precision Air Services Group of Companies in order to achieve a safe, sustainable and reliable supply chain and increase shareholder value and organization’s profit.
KEY ACCOUNTABILITIES/RESPONSBILITIES
- Facilitate the determination and preparation of budgets for materials and supplies.
- Ensure stakeholders adhere to laid down procurement procedures and policies to improve current practices and reduce costs.
- Understand needs of internal customers i.e. specs, lead times and liaise with external parties to ensure the needs of internal customers are met satisfactorily
- Evaluate operational procedures and computer software systems to ensure greatest level of productivity within area of responsibility.
- Oversee the preparation of appropriate documents necessary for the purchase of materials, supplies, equipment, and service contracts.
- Monitor supply markets and trends (e.g. material price increases, shortages, changes in suppliers) and interpreting the impact of these trends on company strategies in order to deliver the best value for money and increase in profits.
- Review purchase requests to ensure that the materials and supplies purchased have the greatest value for organizational needs.
- Purchase supplies, materials, goods and services according to sound purchasing procedures and practices.
- Assist in the organization and coordination of the bid acceptance and opening process; contact vendors and contractors to invite quotations and bids; assist in the preparation of contractual documents, and in the investigation of contract deviation or noncompliance.
- Obtain, verify and provide information related to purchases and related matters to user departments, vendors and contractors; provide technical information and assistance to user departments; review requisitions for completeness and accuracy to obtain information related to price, product quality and delivery time lines.
- Prepare purchase orders for approval and signature of the approved mandates; provide information and resolve problems as appropriate; participate in annual stores inventory.
- Undertake Supplier rationalization, development and performance rating to ensure timely deliveries and quality assurance including supplier database maintenance.
- Support physical documentation to ensure timely payment.
- Deliver saving through smart spend management to support the business financial objectives
- Perform related duties and responsibilities as assigned.
PERFORMANCE INDICATORS:
- Timely placement of orders
- Savings
- Products and services supplied are to agreed specs and of good quality with zero complaints (customer satisfaction).
- On-time In-full (OTIF) delivery = 0 stock outs and complaints
- Reduced and quality suppliers
- Tender procedures adhered to
- Timely and accurate reports
COMPETENCIES:
- Team player
- Results focused
- Attention to details and accuracy
- Interpersonal skills
- Unquestionable Honesty / integrity / Ethics
- Assertive
KNOWLEDGE, SKILLS, EXPERIENCE
- University Graduate/Advance diploma in supplies management or equivalent from a recognized institution.
- CSP Qualification
- Computer proficiency
- Negotiation skills
- Analytical skills
- Communication skills
- Knowledge of tender procedures
- 2 years experience
Applications deadline is 27th January 2016.
Apply to :
Director of Human Resources and Administration
Precision Air Services Plc
P.O. Box 70770
Dar es Salaam
TANZANIA
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